Motor Pool Services

Motor Pool Rentals

The university’s Motor Pool provides a fleet of rental vehicles available for use by faculty, staff and students, for university sanctioned business and sponsored trips. Renters must possess a valid driver’s license and have successfully completed all required UAccess driver certifications and trainings.

The Motor Pool consists of the following vehicle types:

• Mid Size Sedan
• Toyota RAV4
• Chevrolet Traverse
• Chevrolet Silverado full sized pickup truck (4X4)
• Chevrolet Suburban (4X4)
• Passenger Van (15 available)
• Mini Van
• Stake Bed Truck with Liftgate

Our rental vehicles can be driven into Mexico and the International Insurance packet will be provided at no additional cost.

We can provide a fleet fuel card to purchase fuel while on extended trips or trips beyond 150 miles from Tucson.

To rent a vehicle:
https://www.fm.arizona.edu/rentvehicle/.

Mileage Reimbursement: Cost Comparison Calculator

Parking & Transportation Services will soon introduce an online calculator, designed to assist customers in determining the most cost-effective transportation option. This tool will allow users to compare the costs of using a Motor Pool rental vehicle versus seeking mileage reimbursement for personal vehicle use. The calculator will take into account the selected Motor Pool rental vehicle type and mileage to generate accurate cost comparisons to the estimated mileage reimbursement for the trip, helping users make informed decisions about their transportation choices.

For general information about mileage reimbursement, please refer to University of Arizona Financial Policies.

Fueling a Motor Pool Vehicle

The Motor Pool has unleaded fueling stations on site to provide fuel for university-owned vehicles. Our unleaded fuel prices are significantly lower than street pricing, averaging about $0.25 less per gallon.

• University licensed vehicles should be fueled at university-operated fueling facilities whenever possible.
• When purchasing fuel from a non-university vendor, drivers should use a university-issued fuel credit card.

Other Motor Pool Services

The Motor Pool also provides the following services to the university community:

• Assistance with titling and registration questions.
• Voyager fleet card support for individual departments possessing Voyager accounts, or those wishing to establish a Voyager fleet account.
• Through cooperation with Financial Services Office Property Management team, the Motor Pool conducts an annual Fleet Data survey to provide the university, the State of Arizona and the Federal government with data on the university’s fleet composition, usage, fuel consumption and costs.

Annual Vehicle Information Survey Memo

Annual Fleet Data Survey