Fleet Services
Parking and Transportation Services has consolidated Rental Fleet Vehicles, Maintenance and Repair Services and Vehicle Procurement teams into a unified Fleet Services management model to modernize the way we manage the life cycle of the university’s fleet of vehicles in a more strategic, cost effective and sustainable way.
All departments across the University of Arizona are required to initiate the procurement of university owned vehicles (including golf carts) through Fleet Services. Fleet Services will oversee the purchasing, ownership, and management of vehicles. Fleet Services will also assist with licensing, titling, and branding, and will be responsible for managing fleet vehicle life cycles and maintenance schedules.
Definition of Fleet Vehicles
All unit-owned and licensed university vehicles and low-speed vehicles will be considered part of the fleet. This includes golf carts, utility vehicles, cars, trucks, vans and motorcycles.
These changes are reflected in the new University Fleet Vehicle Procurement, Maintenance & Life Cycle Management Policy.
What Departments Need to Know
- Currently owned vehicles will remain owned by departments. Old vehicles will be surplussed with the assistance of Fleet Services.
- Departments will be required to complete a purchase request form:
- For Vehicles: University Vehicle Purchase Request Form
- For Golf Carts: University Golf Cart Purchase Request Form
- Fleet Services will purchase on the department’s behalf, and charge internally.
- Fleet Services will license, title, add branding, and create a maintenance schedule for the vehicle/golf cart.
- Fleet Services will turn the vehicle over to the department for use.
- Over the life cycle of the vehicle, Fleet Services will oversee any necessary repairs, and will notify departments for scheduled preventative maintenance, routine inspections, and eventual disposal of the vehicle.
Benefits of Comprehensive Fleet Management
Achieve economies of scale for purchasing, which will lower costs.
Improved vehicle life cycle management through consistent maintenance and tracking.
A more efficient, better performing and more sustainable fleet.
Fueling a University Vehicle
University vehicles have unleaded fueling stations on site to provide fuel for university-owned vehicles. Our unleaded fuel prices are significantly lower than street pricing, averaging about $0.25 less per gallon.
University licensed vehicles should be fueled at university-operated fueling facilities whenever possible. When purchasing fuel from a non-university vendor, drivers should use a university-issued fuel credit card.
Frequently Asked Questions
The turnaround time for a department to receive their requested vehicle will vary depending on factors such as vehicle inventory, the time required for Financial Services to create and process the purchase order, and the vehicle's delivery and preparation time.
Our current awarded contractors for vehicles are Jim Click and Royal Buick, and Tucson Golf Cars for golf carts. For information on fleet types, availability, and pricing, please contact Fleet Services.
For all questions and information regarding Fleet Services or vehicle/golf cart purchases, please contact Lorraine Padilla, Director of Fleet Services, at padillal7@arizona.edu.