Fleet Services
Parking and Transportation Services has consolidated Rental Fleet Vehicles, Maintenance and Repair Services and Vehicle Procurement teams into a unified Fleet Services management model to modernize the way we manage the life cycle of the university’s fleet of vehicles in a more strategic, cost effective and sustainable way.
All departments across the University of Arizona are required to initiate the procurement of university owned vehicles (including golf carts) through Fleet Services. Fleet Services will oversee the purchasing, ownership, and management of vehicles. Fleet Services will also assist with licensing, titling, and branding, and will be responsible for managing fleet vehicle life cycles and maintenance schedules.
What Departments Need to Know
Currently Owned Vehicles
- Vehicles already owned will remain under departmental ownership.
- Older vehicles will be surplused with assistance from Fleet Services.
New Vehicle Requests
Departments must complete the University Vehicle Purchase Request Form.
Vehicle Purchase Request Form
Fleet Services Role
- Purchase the vehicle on the department’s behalf and charge internally
- License and title the vehicle
- Apply University branding
- Create a maintenance schedule
Turnover
- The vehicle is turned over to the department for use.
Lifecycle Management
Over the vehicle’s lifecycle, Fleet Services will:
- Oversee necessary repairs
- Notify departments of scheduled preventative maintenance
- Conduct routine inspections
- Manage eventual disposal of the vehicle
- Effective January 2026, ownership of university golf carts currently held by select departments will be transferred to Fleet Services.
- Departments included in this first phase will receive official communications in December 2025 outlining next steps.
- Departments currently in possession of golf carts affected by this transition will have the option to continue using their carts through the annual lease program. Alternatively, departments that choose to return their existing carts to Fleet Services may be eligible to receive a credit toward annual lease or rental costs.
- Departments selected for the first phase of this initiative are asked to complete the Golf Cart Fleet Consolidation Intake Form, if they have not already done so.
- For new golf cart purchase requests, departments will be required to complete the University Golf Cart Purchase Request Form.
- Fleet Services will purchase on the department’s behalf, and charge an internal annual lease charge.
- Fleet Services will license, title, add branding, and create a maintenance schedule for the golf cart.
- Fleet Services will turn the golf cart over to the department for use.
- Over the life cycle of the golf cart, Fleet Services will oversee any necessary repairs, and will follow scheduled preventative maintenance, routine inspections, and eventual disposal of the golf cart.
Golf Cart Leasing
Departments interested in utilizing golf carts for long-term use now have the option to lease golf carts starting at $3,400 per year. The annual lease cost includes monthly preventative maintenance, as well as other operational expenses required to keep the carts in service.
Please Note: Repairs and services not covered under preventative maintenance will be the financial responsibility of the leasing department. A full list of services included in preventative maintenance is available on the Maintenance & Repair Services page.
Cart Type | Annual Lease |
2-passenger | $3,400 |
4-passenger | $3,500 |
6-passenger | $3,700 |
8-passenger | $4,700 |
2-passenger Utility Cart with Standard Cargo Box | $3,800 |
2-passenger with Long Utility Bed | $4,050 |
Renting a Golf Cart
Fleet Services offers short-term rental golf carts starting at $20 per day and must be scheduled in advance. For more information on golf cart rentals, please contact PTS-MotorPool@arizona.edu.
Benefits of Comprehensive Fleet Management
Achieve economies of scale for purchasing, which will lower costs.
Improved vehicle life cycle management through consistent maintenance and tracking.
A more efficient, better performing and more sustainable fleet.
Fueling a University Vehicle
University vehicles have unleaded fueling stations on site to provide fuel for university-owned vehicles. Our unleaded fuel prices are significantly lower than street pricing, averaging about $0.25 less per gallon.
University licensed vehicles should be fueled at university-operated fueling facilities whenever possible. When purchasing fuel from a non-university vendor, drivers should use a university-issued fuel credit card.
Frequently Asked Questions
Departments may be eligible to receive a credit based on the model year of each golf cart. Credits can be used towards an annual lease or rental costs and will be available through June 30, 2027.
To obtain information about credit amounts for your golf cart fleet, please contact Lorraine Padilla, Director of Fleet Services.
The annual lease covers the cost of title and registration for newly purchased vehicles, including golf carts. It also includes annual insurance and routine preventative maintenance. Please see the links below for a complete list of items included in preventative maintenance.
Any services, repairs, or maintenance beyond what is covered under the lease are the responsibility of the department.